Job Posting for Assistant to the President of Carey






Essential Functions/Responsibilities:

The qualified candidate will be responsible for providing clerical and administrative support in the office of the President. Minimum qualifications include:

  •   Three to five years progressively responsible secretarial/administrative support experience in a corporate or academic environment
  •   Knowledge of MS Office Suite (word, excel, powerpoint); experience with donor management software an asset
  •   Demonstrated ability to exercise discretion with highly sensitive and confidential information
  •   Demonstrated ability to work in a team environment
  •   Demonstrated ability to organize, prioritize and complete multiple tasks within a fast-paced work environment
  •   Demonstrated ability to perform secretarial and clerical duties with deliberate speed and accuracy without immediate and constant supervision
  •   Demonstrated ability to exercise good judgment in recognizing scope of authority and   protecting confidential information
  •   Strong customer service, interpersonal and communication skills
  •   Demonstrated ability with social media, blogging, WordPress; experience with Adobe Photoshop and Adobe IndDsign an asset


Duties include

  •   Screen, prepare and edit correspondence, both written and email
  •   Appointment scheduling for the President
  •   Develop and maintain well organized filing systems that permits easy reference and rapid retrieval of information
  •   Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals and visual presentations using PowerPoint
  •   Update donor database and compile monthly and ad hoc reports
  •   Assist with fundraising campaigns, including contacting donors and potential donors personally or by telephone
  •   Assist in planning and preparing for special events for donors
  •   Support the President and Carey Board Chair in preparation and documentation of Board  meetings
  •   Coordinate travel arrangements and create itineraries
  •   Special organizational and research projects as directed
  •   Update email distribution groups, updating wording and/or messages on website, ordering computers and/or programs as required
  •   Perform additional functions as directed or assumed on personal initiative


Interviews will take place December 16-20, 2013 at Carey Theological College. The start date for this position is January 16, 2014. Applicants should address cover letter and resume to the attention of the President, Carey Theological College at careyjobpostings@carey-edu.ca 

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